1. How do I add a New Pupil in TrackAble

Before You Start

Your school may have the pupil photo feature turned on or off.
If it is turned on, you will see a photo upload area when adding a pupil.
(To change this, see the Settings article.)

How to Add a New Pupil

1. Open the Add Pupil Screen

Click the Add Pupil button.
You will be taken to the pupil information form.

2. Enter Basic Pupil Details

Complete the form by adding the following information:

First Name
Last Name
Date of Birth (DD/MM/YYYY)
Gender
Year Group
Key Stage
Class
Ethnicity

All of these fields are selected from drop-down lists.

If a class, year group, or key stage is missing:
Go to Admin > Lists to add the missing option.
(See the Lists article for guidance.)

3. Enter the Pupil’s UPN

Every pupil in TrackAble must have a unique UPN.

If you do not have a UPN for a pupil, enter a temporary/dummy number (e.g. A00001, A00002, etc.).
The UPN cannot be duplicated in the system.

You can also select:

Looked After
Free School Meals

Tick these options if they apply.

4. Record Disabilities and Learning Needs

If the pupil has any disabilities or learning needs:

Tick the relevant checkboxes in this section.

If a disability or learning need is missing:
Add it in Admin > Lists.
(See the Lists article for more information.)