53. How to check data & baselines

Checking Data and Baselines for Inconsistencies in TrackAble

TrackAble provides a quick and reliable way to check assessment data and ensure that all pupils have been correctly baselined. This process helps identify missing baselines, incorrect data, and inconsistencies that may affect progress tracking and reports.

Follow the steps below to review baselines and data accurately.

Step-by-Step: How to Check Baselines Using the Levels Report

1. Go to the Assessment screen

2. Click Reports

3. Select Levels Report

4. Choose the relevant assessment framework

5. Generate the report

This report allows you to quickly review baselines and identify any potential data issues.

How to Identify a Baseline in TrackAble

• Every baseline is underlined with “100”

• This indicates the pupil’s starting point within the framework

If a pupil does not have an underlined 100, they are missing a baseline.

When Should a Pupil Be Baselined?

• All pupils should be baselined

• The only exception is if a pupil is working towards the lowest level of a framework

If a pupil is missing a baseline outside of this exception, action is required.

How to Find Pupils with Missing or Incorrect Baselines

At the end of the Levels Report:

1. Select View only unbaselined

2. Review the filtered list of pupils

This view highlights pupils who may have data entered but no baseline, indicating a potential issue.

Common Data Issues and What to Do

Data Entered but No Baseline

If a pupil has assessment data but no baseline (for example, data entered in Year 4):

• That data will not be counted

• The pupil must be baselined at the correct earlier stage (for example, Year 3)

• Inform the teacher so the baseline can be added

Data in Multiple Stages

If a pupil has data entered in more than one stage:

• Ask the teacher which stage represents the true baseline

• If the higher level is correct:

  • Remove the lower-level data

  • Add a baseline at the correct stage

• Lower-level data should be removed as it is not true data

Progress Data Without a Baseline

If a pupil has progress data (for example, progress shown in Year 4) but no baseline:

• A baseline must be added at the appropriate earlier stage (for example, Year 3)

• Without a baseline, progress data cannot be calculated correctly

Why This Check Is Important

Using this method allows you to:

• Quickly identify missing baselines

• Spot incorrect or inconsistent data

• Ensure progress and attainment reports are accurate

• Feed clear, actionable information back to teaching staff

This is an effective way to maintain high-quality assessment data across TrackAble.

Need Further Help?

If you’re unsure how to resolve a data or baseline issue: Contact TrackAble Support
support@trackable.org.uk

Please include:

• The pupil’s name

• The subject or framework

• The year or stage where the issue appears

This helps us support you as efficiently as possible.