---
title: 23. Understanding the Pupil Report in TrackAble
description: Learn what the TrackAble Pupil Report includes, how to export it, and how to prepare the file for bulk pupil updates at the start of the school year.
---
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# 23. Understanding the Pupil Report in TrackAble
## The Pupil Report provides a full overview of every piece of information stored in an individual pupil’s record. It is an essential tool for reviewing pupil data, exporting information, and preparing files for bulk updates at the start of the school year.
### **What the Pupil Report Shows**
The Pupil Report includes all data held in TrackAble for each pupil, such as:
- Personal information
- Tutor group
- Year group and key stage
- UPN
- Demographic details
- Disabilities and learning needs
- Flags such as Pupil Premium, Looked After, or Spiky Profile
This makes it a comprehensive reference for administrators and data managers.
### **Viewing the Pupil Report**
You can access the report directly in TrackAble:
- View it **on screen**, or
- Export it to **Excel** for further review or bulk editing
### **When to Use the Pupil Report for Bulk Updates**
At the beginning of each school year, many schools need to:
- Move pupils into new tutor groups
- Add new starters
- Update class assignments
The **Pupil Report export** is the required format for sending data to TrackAble Support for bulk updates.
### **Step-by-Step: Preparing Your Pupil Data for Bulk Updates**
#### **1. Export the Pupil Report**
1. Open the Pupil Report in TrackAble.
2. Export the report to **Excel**.
#### **2. Update Tutor Groups**
- In the exported file, update **Column M** with each pupil’s **new Tutor Group**.
#### **3. Add New Pupils**
- Scroll to the bottom of the file.
- Add new pupils **following the exact format** from the existing rows.
#### **4. Send Your Updated File**
1. Password-protect the Excel file.
2. Email it to: **support@trackable.org.uk**
3. Send the password in a **separate email** for safeguarding purposes.
Once received, the Support Team will upload the updated data into TrackAble.
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